Dictate in Outlook and Office 365*

  • Try saying “new line”, “new paragraph,” “delete”, “bold that”, and “start list”. Other supported punctuation, commands, and symbols are below.
  • Requirements
    – microphone access and reliable internet connection
    – Windwos 10+
    – Office 2016+ with Office 365 subscription
  • Supported: Word for Microsoft 365 Outlook for Microsoft 365 PowerPoint for Microsoft 365 Word for Microsoft 365 for Mac PowerPoint for Microsoft 365 for Mac Word for the web OneNote for the web Word for iPhone Word for Android phones
  • Fourth, a bit more description

How to use Dicate in Outlook

Dicate sends your speech to Microsoft and used only to provide you with this service, and when the transcription is done, your audio and transcription are not stored.

  1. Dicate sends your speech to Microsoft and used only to provide you with this service, and when the transcription is done, your audio and transcription are not stored.
    Dictate your emails in Outlook (addin, occupies toolbar)
    – speech-to-text
    Privacy
    This service does not store your audio data or transcribed text.
    Your speech utterances will be sent to Microsoft and used only to provide you with text results. *Required service data for Office*
    Required Service Data
    – We are already allowing MS to collect required service data, such as licensing service taht confirms we’re properly licensed.
    As you use a connected experience, data is sent to and processed by Microsoft to provide you that connected experience.
    This data is crucial because this information enables us to deliver these cloud-based connected experiences.
    We refer to this data as required service data.
    Dictation in Word, for example, is one of several connected experiences that analyzes your content.
    If you choose to turn off connected experiences that analyze content, no required service data about Dictation in Word is sent to Microsoft because Dictation in Word won’t be available to use.
    While you can control many of the connected experiences that are available to you, or to your users if you’re the administrator in your organization,
    this set of services are essential to how Office functions, and therefore cannot be disabled.
    The data for essential services is always sent to and processed by Microsoft when using Office, regardless of how other privacy-related settings are configured.
    https://support.microsoft.com/en-us/topic/connected-experiences-in-office-8d2c04f7-6428-4e6e-ac58-5828d4da5b7c?ui=en-us&rs=en-us&ad=us
    Required service data is available through Data Service Requests (DSRs). For more information, see the Microsoft Privacy Statement and Office 365 Data Subject Requests for the GDPR and CCPA.
    https://docs.microsoft.com/en-us/microsoft-365/compliance/gdpr-dsr-office365
    https://privacy.microsoft.com/privacystatement
    Disabling:
    File > Account > Manage Settings (In Outlook it’s under Office Account). There you can disable or enable, either category (or both).

 

Erik Lau
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