Summary:
This article documents the what’s, why’s and the how’s of setting up Room Finder and Workspaces in a hybrid Office 365 Exchange Environment. The on-premise environment uses ADC with no write-back enabled.
Buildings, Cities, Types, and Filters (Capacity, Floors, Features)
A room list is a distribution group. A room list is a collection of room mailboxes.
- Can ONLY be created in exchange management shell (EMS).
A room mailbox is a resource mailbox assigned a physical location such as conference room, training room, office, or auditorium.
- Can be created by an administrator who’s a member of either Organization Management or Recipient Management role groups.
City Properties and filters:
If you want room list to appear under specific cities, you must set the city property using set-place -city cmdlet. You can also set the properties using MS Graph (places API)
You cannot see list of all room lists without filtering by city first or select recent room list.
If you want to setup filters, you can set them using the set-place cmdlet.
- -capacity
- -floor
- -audiodevicename
- -displaydevicename
- -videodevicename
- -iswheelchairacessible
- -tags
The following properties must be set with set-user/set-mailbox cmdlet in on-prem environment for hybrid mailboxes.
StreetAddress, City, StateOrProvince, CountryOrRegion, PostalCode, Phone, GeoCoordinates, ResourceCapacity
It is happening for ALL room lists/buildings that have “(” and “)” brackets in name. It does not happen if i.e. “-” hyphens are used. P
Get list of rooms:
Get-EXOMailbox -RecipientTypeDetails RoomMailbox | fl DisplayName, RecipientTypeDetails
Get list of rooms + places metadata:
Get-EXOMailbox -RecipientTypeDetails RoomMailbox | Sort DisplayName | Get-Place | ft DisplayName,City,Building,Floor
Troubleshooting:
References:
- https://techcommunity.microsoft.com/t5/exchange-team-blog/how-to-configure-the-new-room-finder-in-outlook/ba-p/1394162
- https://docs.microsoft.com/en-us/Exchange/recipients/room-mailboxes?view=exchserver-2019
